Transcript Requests
Napa Valley College has retained Parchment to accept transcript orders over the internet via a secured website. Parchment will facilitate your request for a minimal charge (this is in addition to the regular transcript fee and any special handling charges) for up to five addresses per order.
ORDER OFFICIAL TRANSCRIPTS Online
Please note transcript requests held for pick up will be disposed of if not claimed within a period of three months from date of transcript issue.
Processing Time for Official Transcripts
Regular transcript orders are processed approximately 7 - 10 business days from the time the order has been made and the authorization signature page has been received by Parchment.
Rush Service transcripts are sent by USPS mail the next business day. If requested, transcripts can be picked-up in the Admissions & Records Office the next business day after 12:00 (noon). The transcript will be available the designated pick-up period during regular business hours; Monday - Thursday 9am to 5pm and Friday from 9am to 12pm. Transcripts will not be released without photo identification.
Express Service Transcripts are sent by USPS mail the same day as long as the order is made before noon that day. Orders can be picked-up the same day in the Admissions & Records office Monday - Thursday 9am to 5pm and Friday from 9am to 12pm and may take up to one hour for processing. Transcripts will not be released without photo identification.
All transcript orders are sent via regular USPS mail.
Fees for Transcripts
- Regular transcripts are $5.00 per transcript.
- The Rush service fee is $10.00 for up to five, plus $5.00 per Transcript
- The Express service fee is $25.00 for up to five, plus $5.00 per transcript.
If you have not yet received your two free transcripts,( Two in a life time) contact Janet Duarte ([email protected]) or Viviana Trejo ( [email protected] )*
* Please note your two free Transcripts are only sent via paper copy when requested to emails above.
IGETC and CSU General Education Requirements
Students attending a four-year university need to request General Education Certification for Intersegmental General Education Transfer Curriculum (IGETC) or a California State University General Education Requirements (CSU) Certification depending on the university system that you are attending. Certification can be full or partial based on the areas completed.
Full Certification will demonstrate that you have completed lower-division general education requirements.
Rush and Express services are unavailable if you need an IGETC or CSU-GE Certification with your transcript order. These will only be mailed directly to the college or university listed on the request and cannot be sent to a home address or personal email. Processing time for IGETC and CSU-GE Certification is approximately 10-15 business days.
Students planning to use High School or another institution courses must request official evaluation of transcripts, and/or AP, CLEP, and IB exam credit to satisfy IGETC or CSU-GE requirements, must send all official records to be evaluated by the NVC’s Admissions and Records office as soon as possible. Requests for IGETC or CSU-GE Certification will not be completed until all documents are evaluated.
Before requesting one of these two certifications, it is highly recommended that you check with a counselor to determine which, if any, of the two options is best for you.
Students may request an Official Transcript via the Napa Valley College Admissions and Records website in the final term of enrollment or as soon as they complete the Student Intent to Register (SIR) with the university.
Important Notes
If you were a student prior to 1978, transcript processing will take up to four weeks and the Rush or Express transcript services are NOT available for these records.
If you are ordering transcripts that require current term grades, please indicate that you want them HELD and sent after final grades are posted. Rush or Express service is NOT recommended for these orders.
Common Application: A Common Application must be submitted with a transcript request; this is not an automatic process. The transcript will be charged at the regular rates, no rush is available.
Contact Maria Lopez
Admissions and Records Specialist
[email protected]
Student-Initiated Transcript Evaluation Request
Please see a counselor for guidance on which courses to take so that you do not duplicate
coursework earned at another institution or initiate a transcript evaluation HERE.
Transcript Evaluation Request
We recommend you bring unofficial transcripts to your counseling appointment and submit official transcripts to the Admissions and Records office for future evaluation.
Send official transcripts to:
Napa Valley College
Admissions and Records Office
2277 Napa-Vallejo Highway, Bldg. 1300
Napa, CA 94558
ATTN: Evaluations
Foreign transcripts must be evaluated by an international evaluating service. Please see the links below for providers of international transcript evaluation.