A&R Faculty Support
Important A&R Information for Faculty - Fall 2024
Please use the information below to help you and your students navigate the Admissions and Records processes.
If you have any trouble navigating these processes, please contact A&R at 707-256-7201 or [email protected].
- Registration Calendars can be found on the NVC website under Admissions and Aid/Calendars and Deadlines. Here you will find important term dates and calendars. Individual section registration dates can be found in Self-Service by clicking the “Deadline Dates” link.
- You access MyNVC Self-Service through the MyNVC link at the top of the homepage of the NVC website. Use your Canvas credentials to log in to Self-Service.
- Self-Service is where you will access class rosters, waitlists, grading, drop rosters, census roster certification, and provide add authorization to students.
- Faculty are required to drop all students who did not non-attend by census day. Once you have dropped non-attending students in Self-Service on the Drop Roster in Self-Service, you are required to certify your rosters by the census date of each section.
- Assigning Add Authorization for a student does not add them to your section. It provides the necessary authorization for students to add your section through Self-Service. Please remind students that they need to go to "Plan and Schedule" to select your section and add it to their education plan before they will be able to add it. They must see the words, “Add Authorized” in order to add themselves.
- Add authorization will begin on the first day of the semester for 16-week sections and on the first day of the section for all late start sections. Again, these dates can be found in Self-Service by clicking the “Deadline Dates” link.
Videos to guide you through Self-Service:
Class Rosters and Waitlist Rosters (ROSTER and WAITLIST tabs)
- In Self-Service, class rosters and waitlist rosters are separate. Your waitlist will be inactive once the add period begins. A&R must close your waitlist (make them inactive) in order for the add authorization process to function and students are able to add your classes. We encourage you to print a copy of your waitlisted students before the waitlist is closed so you can see the waitlist order. Once your waitlist is closed, the order is no longer visible.
- We recommend checking Self-Service rosters on the first day of class to ensure that all enrolled students appear in your Canvas shell. Enrollment continues until midnight the night before the term (or late start class) begins.
Prerequisite Drops
- Prerequisite drops for spring 2024 are complete.
Add Authorization (PERMISSIONS tab)
- Students are automatically registered into classes from the waitlist before the add period begins, but once the add period begins, students will need add authorization from you to add the class.
- The Late Add Period for Fall 2024 is August 26 - September 6, 2024; however, section add dates vary and are determined by the way the section was scheduled. Section add dates can be found in Self-Service by clicking the “Deadline Dates” link.
- Add authorization will be active on the first day the section begins. Add authorization is effective for the section add period only.
- Add authorization can only be assigned by the instructor. Add codes are no longer needed or used. Once authorized to add, the student needs to log in to Self-Service, go to the Student Planning tab, and select the section and register. If they have any trouble adding, please confirm you have assigned add authorization and then send them to A&R. They may have a registration hold or restriction on their account that is preventing them to add.
- Please encourage students to add as quickly as possible so they have access to your Canvas shell. IT uploads students to Canvas regularly during the add period.
- High school students may also request add authorization and if they have submitted the Permit to Attend form and it is processed. Once you have given them add authorization, they can add through Self-Service. If they do not have an approved Permit to Attend, then they will not be able to add the class. Students should contact A&R at 707-256-7201 if they have any issues adding classes.
- Please contact Angelica Torres: [email protected] if you need additional guidance about add authorization.
Instructor Drops (DROP ROSTER tab)
- Instructors must drop any student on the roster who has never attended by census day. It is very important that we do not report students who never attended. It is required by Title V and prevents unnecessary paperwork for students and processing for A&R staff. Dropping students is done on Self-Service during the drop period before census. Please help us combat enrollment and financial aid fraud by dropping your students who never attend on time.
- Students listed on your roster who have not been attending your class, per the NVC attendance policy AND if your syllabus clearly states that you will drop students, may be dropped by you no later than 11/1/2024 (or the last day to drop with a “W” for your section, which can be found in Self-Service by clicking the “Deadline Dates” link).
- Please share drop dates with your students. Let them know that they are responsible for dropping after the census date.
- You are required to drop students who never attended your class AND certify your class rosters by census date. For 16-week classes, this is on 9/9/2024. Your section census dates can be found in Self-Service by clicking the “Deadline Dates” link.
- Section drop dates vary and are determined by the way the section was scheduled. Section drop dates are visible in Self-Service.
- Please contact A&R Mail: [email protected] if you have questions about dropping students from spring classes.
- Please contact Maria Lopez: [email protected] if you have questions about dropping students after drop deadlines.
Census Roster Certification (CENSUS tab)
- Once you have dropped non-attending students in Self-Service, then you must certify your roster by census day.
- 16-week sections must certify by 9/9/2024. Please see Self-Service for late start census dates.
- Please contact Angelica Torres: [email protected] if you have questions about census roster certification.
Student drops
- Students enrolled in 16-week classes can drop themselves online until 9/6/2024 without a “W” and with a refund; however, section’s drop dates vary and are determined by the way the section was scheduled. Section drop dates can be found in Self-Service by clicking the “Deadline Dates” link.
- Students who miss the no “W” deadline can drop themselves online from until 11/1/2024 with a “W” and do not qualify for a refund.
- Students can submit the Late Add/Drop and Waiver of College Regulations Petition - DocuSign if they would like to request an “EW.” Students who request an “EW” may be eligible for a refund. The DocuSign form requires your signature to be submitted to A&R.
- Students can email A&R Mail: [email protected] if they have questions about dropping fall classes.
Positive Attendance (POSTIVE ATTENDANCE Tab)
- Some classes require the positive attendance funding method. Positive attendance courses require you to keep track of the actual hours students attend your class sessions.
- If you are unsure if this applies to one of your sections, contact your dean for clarification.
- You will submit your Positive Attendance hours via Self-Service at the same time you submit your final grades. You can enter the total number of hours on the last date of the section.
- Instructors teaching online non-credit courses will need to track student participation. Attendance tracking rosters will need to be sent to A&R ([email protected]) at the end of the semester to confirm participation as of 2 different census dates; 20% of the section and 60% of the section.
- Please contact [email protected] if you have questions about positive attendance.
Pay-to-Stay, is our automated process for dropping students who do not pay course fees.
- Pay-to-Stay, de-registration, or “de-reg,” did not run this fall registration cycle.
- Once classes begin, payment is due at the time of registration. However, students will not be automatically dropped. It is important that students know that they are responsible for dropping courses. They should be encouraged to drop before the deadlines to avoid paying fees or receiving a failing grade.
Please reach out to Admissions and Records if you have any additional questions. Have a wonderful semester!
A&R Contact Information: Call: 707-256-7201 or email: [email protected].